LAST UPDATED: OCTOBER 3, 2023
This Subscriber Agreement is between Card Dealer Pro, Inc. (“Card Dealer Pro”) and the organization agreeing to the terms of this Agreement (“Customer”), and, together with all applicable exhibits, attachments, addenda, and Order Forms, is the complete agreement of the parties regarding Customer’s order of the premium or business version of the Service or Professional Services (the “Agreement”). This Agreement shall be effective on the earliest of (a) the date Customer clicks a button indicating its agreement with the terms of this Agreement, (b) the date Customer enters into an Order Form or other ordering document incorporating this Agreement, or (c) Customer’s use of the Service (the “Effective Date”). In the event of a conflict, an exhibit, attachment, addendum, or Order Form prevails over this Subscriber Agreement. End Users that are invited to use the Service by Customer are subject to the Card Dealer Pro User Terms of Service.
1.1 “Affiliate” means any entity that Controls, is Controlled by, or is under common Control with the Card Dealer Pro or the Customer entity agreeing to these terms, where “Control” means ownership of more than 50% of the voting interests of the subject entity.
1.2 “Customer Data” means all information that Customer or its End Users submit to the Service.
1.3 “Documentation” means Card Dealer Pro’s user guides, as updated from time to time, accessible via the “Help” feature of the Service.
1.4 “End User” means any individual who is authorized by Customer to use the Service under Customer’s account, including Customer’s or its Affiliates’ employees, consultants, contractors, or agents.
1.5 “Order Form” means an ordering document or an online order entered into between Customer and Card Dealer Pro (or Affiliates of either party) specifying the Service or Professional Services to be provided under this Agreement.
1.6 “Professional Services” means the customer success services provided by Card Dealer Pro or its subcontractor.
1.7 “Service” means Card Dealer Pro’s collaboration work management software as a service platform.
1.8 “Subscription” means the access to the Service acquired by Customer on a per End User basis.
1.9 “Subscription Term” means the term identified in the applicable Order Form or other ordering document, including any renewal term, during which Customer’s End Users are permitted to use the Service.
2.1 Provision of the Service and Availability. Card Dealer Pro will make the Service acquired under an Order Form or other ordering document available to Customer and its End Users during the applicable Subscription Term pursuant to this Agreement. Card Dealer Pro may update the content, functionality, and user interface of the Service from time to time in its sole discretion. Some features and functionality may be available only with certain versions of the Service. Customer agrees that its acquisition of the Service under this Agreement is not contingent on the delivery of future features or functionality.
2.2 Access Rights. Card Dealer Pro grants to Customer a non-exclusive, non-sublicenseable, non-transferable (except as specifically permitted in this Agreement) right to access and use the Service during the applicable Subscription Term pursuant to this Agreement, solely for Customer’s internal business purposes, and subject to the applicable Order Form or other ordering document.
2.3 Affiliates. In addition to any access rights a Customer Affiliate may have as an End User of Customer, a Customer Affiliate may separately acquire Subscriptions or Professional Services under this Agreement by entering into an Order Form that incorporates by reference the terms of this Agreement, and in each such case, all references in this Agreement to the Customer will be deemed to refer to the applicable Affiliate for purposes of that Order Form.
2.4 Acceptable Use Terms. The Service may not be used for unlawful, harmful, obscene, offensive, or fraudulent Customer Data or activity. Examples of prohibited activities are advocating or causing harm, interfering with or violating the integrity or security of a network or system, evading filters, sending unsolicited, abusive, or deceptive messages, introducing viruses or harmful code, or violating third party rights. Customer will not (a) make the Service available to anyone other than Customer and its End Users or use the Service for the benefit of anyone other than Customer or its Affiliates; (b) rent, sublicense, re-sell, assign, distribute, time share or similarly exploit the Service (including allowing its employees or employees of its Affiliates to access the Service as guests instead of acquiring End User Subscriptions for such employees); (c) reverse engineer, copy, modify, adapt, or hack the Service; (d) access the Service, the Documentation, or Card Dealer Pro’s Confidential Information to build a competitive product or service; or (e) allow End User Subscriptions to be shared or used by more than one individual End User (except that End User Subscriptions may be reassigned to new End Users replacing individuals who no longer use the Service for any purpose). Card Dealer Pro may request that Customer suspend the account of any End User who: (a) violates this Agreement or Card Dealer Pro’s User Terms of Service; or (b) is using the Service in a manner that Card Dealer Pro reasonably believes may cause a security risk, a disruption to others’ use of the Service, or liability for Card Dealer Pro. If Customer fails to promptly suspend or terminate such End User’s account, Card Dealer Pro reserves the right to do so.
2.5 Security; Protection of Customer Data. Card Dealer Pro will implement and maintain reasonable administrative, organizational, and technical safeguards designed for the protection, confidentiality, and integrity of Customer Data.
2.6 Administration of Customer’s Account. Customer acknowledges that it retains administrative control over to whom it grants access to Customer Data hosted in the Service. Customer is responsible for use of the Service by its End Users and for their compliance with this Agreement. Customer is solely responsible for the accuracy, quality, and legality of Customer Data. Customer will promptly notify Card Dealer Pro if it becomes aware of any unauthorized use or access to Customer’s account or the Service.
2.7 Customer’s Use of Third Party Services. Customer may install or enable third party services for use with the Service, such as online applications, offline software products, or services that utilize the Card Dealer Pro API or otherwise connect with the Service (“Third Party Services”). Any acquisition and use by Customer or its End Users of such Third Party Services is solely the responsibility of Customer and the applicable third party provider. Customer acknowledges that providers of such Third Party Services may have access to Customer Data in connection with the interoperation and support of such Third Party Services with the Service. To the extent Customer authorizes the access or transmission of Customer Data through a Third Party Service, such Third Party Service terms will govern, and Card Dealer Pro will not be responsible for, any use, disclosure, modification or deletion of such Customer Data or for any act or omission on the part of such third party provider or its service.
3.1 Mutual Warranties. Each party represents and warrants that it will comply with all laws, rules, and regulations applicable to the exercise of its rights and performance of its obligations under this Agreement.
3.2 By Card Dealer Pro.
3.2.1 Service Warranties. Card Dealer Pro warrants during the applicable Subscription Term that: (a) the Service will materially conform to the applicable Documentation; and (b) Card Dealer Pro will not materially decrease the functionality of the Service. For any breach of the foregoing warranties, as Card Dealer Pro’s sole liability and Customer’s exclusive remedy, Card Dealer Pro will correct the non-conforming Service, and, if Card Dealer Pro is unable to correct the Service within a commercially reasonable time following receipt of written notice of breach, then Customer will be entitled to terminate the applicable Order Form and receive a refund of any prepaid, unused fees applicable to the remaining portion of the Subscription Term measured from the effective date of termination.
3.2.2 Professional Services Warranty. Card Dealer Pro warrants that the Professional Services will be performed in a professional and workmanlike manner using resources with the requisite skills, experience, and knowledge. For any breach of this warranty, as Card Dealer Pro’s sole liability and Customer’s exclusive remedy, Card Dealer Pro will, at its option (a) re-perform the applicable Professional Services that fail to meet this warranty, or (b) refund to Customer the fees paid for the non-conforming Professional Services.
3.2.3 Malicious Code. Card Dealer Pro warrants that the Service is free from, and Card Dealer Pro will not introduce, software viruses, worms, logic bombs, Trojan horses or other code, files, or scripts intended to do harm (“Malicious Code”).
3.3 By Customer. Customer represents and warrants that it is entitled to transfer the Customer Data to Card Dealer Pro so that Card Dealer Pro and its authorized third party service providers may lawfully use, process, and transfer the Customer Data in accordance with this Agreement on Customer’s behalf.
3.4 Disclaimer. Except as expressly provided for in this Agreement, Card Dealer Pro does not warrant uninterrupted or error-free operation of the Service or that Card Dealer Pro will correct all defects or prevent third party disruptions or unauthorized third party access. These warranties are the exclusive warranties from Card Dealer Pro and replace all other warranties, including the implied warranties or conditions of satisfactory quality, merchantability, non-infringement, and fitness for a particular purpose. Card Dealer Pro warranties will not apply if there has been misuse, modification, damages not caused by Card Dealer Pro, or failure to comply with instructions provided by Card Dealer Pro. Each party disclaims all liability for any harm or damages caused by any third-party hosting providers. Card Dealer Pro makes beta, trial, proof of concept, and “sandbox” versions of the Service available as-is without warranties of any kind.
4.1 Payment. Customer will pay all undisputed amounts due under the applicable Order Form within thirty (30) days of invoice date. If Customer disputes any part of an invoice in good faith, Customer will pay the undisputed part and provide Card Dealer Pro with notice and detail of the dispute no later than the invoice due date. Amounts due are payable in the currency set forth in the applicable invoice and are non-cancelable and non-refundable unless otherwise provided in this Agreement. For customers located outside of the United States, Card Dealer Pro may require that payment be made to the bank account of a local Card Dealer Pro Affiliate. Customer is responsible for providing complete and accurate billing information to Card Dealer Pro, including the purchase order number at the time of purchase if Customer requires one. Card Dealer Pro reserves the right to suspend Customer’s account in the event that Customer’s account becomes overdue and is not brought current within ten (10) business days following notice. Unpaid amounts may be subject to interest at the lesser of 1.5% per month or the maximum permitted by law plus collection costs. Suspension will not relieve Customer’s obligation to pay amounts due. For transactions where Customer is permitted to make payment via credit card, Customer agrees that, if eligible, Card Dealer Pro may update Customer's payment information through the use of account refresher services provided by third party payment processors.
4.2 End User Subscriptions. Subscription fees are based on monthly periods (or pro rata portions of such periods, calculated on a daily basis) that begin on the Subscription start date and each annual or monthly anniversary of the start date. Subscriptions to the Service are sold in tiers based on the number of Scans Provided. Customer may add Scans to their Subscription at any time on written notice to Card Dealer Pro (email notice acceptable), however the number of Scans acquired under a Subscription cannot be decreased during the applicable Subscription Term. Card Dealer Pro reserves the right to calculate the total number of Scans on a periodic basis, and, if such number exceeds Customer’s current plan size, Card Dealer Pro reserves the right to invoice Customer for the tier that corresponds to the number of End Users on a pro rata basis for the remaining months in Customer’s then-current monthly Subscription Term, so that all End User Subscription Terms are coterminous. Card Dealer Pro reserves the right to revise fee rates and/or the billable amount structure for the Service at any time and will provide Customer with notice pursuant to Section 11.2 (Notices) below of any such changes at least twenty (20) days prior. Card Dealer Pro may charge Customer the then-current pricing for the applicable Subscription if the number of End Users is modified and/or if Customer changes its Subscription plan.
4.3 Taxes. Any fees charged to Customer are exclusive of taxes. Except for those taxes based on Card Dealer Pro’s net income, Customer will be responsible for all applicable taxes in connection with this Agreement including, but not limited to, sales, use, excise, value-added, goods and services, consumption, and other similar taxes or duties. If any withholding is required by law, Customer will pay Card Dealer Pro any additional amounts necessary to ensure that the net amount that Card Dealer Pro receives, after any such withholding, equals the amount Card Dealer Pro would have received if no withholding had been applied. Upon request, Customer will provide documentation showing that the withheld amounts have been paid to the relevant taxing authority. Card Dealer Pro’s failure to charge appropriate tax due to incomplete or incorrect information provided by Customer will not relieve Customer of its obligations under this Section 4.3 (Taxes). If Customer is exempt from certain taxes, Customer will provide proof of such exemption to Card Dealer Pro without undue delay upon execution of the applicable Order Form.
4.4 Auto-renewal. Customer agrees that its Subscription will automatically renew on an annual or monthly basis depending on Customer’s Subscription (the “Renewal Date”). Customer authorizes Card Dealer Pro to automatically charge Customer for the applicable fees on or after the Renewal Date unless the Subscription has been terminated or cancelled in accordance with this Agreement. If Customer wishes to reduce the number of End Users in its Subscription, it must do so prior to the Renewal Date. Customer must cancel its Subscription prior to the Renewal Date in order to avoid billing of the next period’s Subscription fees. Customer can cancel its Subscription anytime online by going into its account settings and following the instructions provided. If Customer chooses to cancel its Subscription during the Subscription Term, Customer may use the Service until the end of Customer’s then-current Subscription Term or renewal period, but will not be issued a refund for the most recently (or any previously) charged fees.
6.1 Definition of Confidential Information. During the course of performance under this Agreement, each party may make available to the other party information that is identified as, or should reasonably be understood by the receiving party to be, proprietary or confidential (the “Confidential Information”). Confidential Information specifically includes this Agreement, the Service, Order Form(s), Customer Data, business plans, product plans and roadmaps, strategies, forecasts, projects and analyses, financial information and fee structures, business processes, methods and models, and technical documentation. Confidential Information does not include information that is: (a) publicly available when received, or subsequently becomes publicly available through no fault of the receiving party; (b) obtained by receiving party from a source other than the disclosing party without obligation of confidentiality; (c) developed independently by the receiving party; or (d) already in the possession of the receiving party without obligation of confidentiality.
6.2 Protection of Confidential Information. The receiving party will use the same care and discretion to avoid disclosure, publication, or dissemination of the disclosing party’s Confidential Information as it uses with its own similar information that it does not wish to disclose, publish or disseminate, but in no event less than a reasonable degree of care. The receiving party may disclose Confidential Information to its employees, Affiliates, consultants, subcontractors, or advisors (“Representatives”) who have a need to know such Confidential Information for the purpose of performing under this Agreement and only to those who are obligated to maintain the confidentiality of such Confidential Information upon terms at least as protective as those contained in this Agreement. If the parties entered into a non-disclosure agreement prior to executing this Agreement, the terms of this Section 6 (Confidentiality) will control in the event of any conflict or inconsistency.
6.3 Equitable Relief. In the event of a breach of this Section 6 (Confidentiality), the disclosing party may seek appropriate equitable relief in addition to any other remedy.
6.4 Compelled Disclosure. The receiving party may disclose Confidential Information to the extent required by law or court order. However, subject to applicable law, the receiving party will give the disclosing party prompt notice to allow the disclosing party a reasonable opportunity to obtain a protective order.
6.5 Sensitive Personal Information. Customer agrees that it will not use the Service to send or store personal information deemed “sensitive” or “special” under applicable law, including but not limited to financial account information, social security numbers, government-issued identification numbers, health information, biometric or genetic information, personal information collected from children under the age of 16, geo-location information of individuals, or information about an individual's racial or ethnic origin, trade union membership, sex life or sexual orientation, political opinions, or religious or philosophical beliefs (collectively, “Sensitive Personal Information”).
7.1 Intellectual Property Rights. Use of the Service will not affect Customer’s ownership or license rights in Customer Data. Card Dealer Pro and its authorized third party service providers may use, host, store, backup, transmit, and display Customer Data to (a) provide the Service and Professional Services under this Agreement and (b) improve the Service as long as neither Customer nor its End Users are publicly identified. Neither this Agreement nor Customer’s use of the Service grants Customer or its End Users ownership in the Service, including any enhancements, modifications or derivatives of the Service.
7.2 Feedback. If Customer submits any feedback to Card Dealer Pro regarding the Service or Professional Services, Card Dealer Pro may use such feedback for any purpose without any compensation or obligation to Customer provided such use does not violate Section 6 (Confidentiality).
8.1 If a third party asserts a claim against Customer that the Service as acquired under the Agreement infringes a patent or copyright, Card Dealer Pro will (a) defend Customer against that claim and (b) pay amounts finally awarded by a court against Customer or included in a settlement approved by Card Dealer Pro. To obtain such defense and payment by Card Dealer Pro, Customer must promptly (i) notify Card Dealer Pro in writing of the claim, (ii) supply information requested by Card Dealer Pro, and (iii) allow Card Dealer Pro to control, and reasonably cooperate in, the defense and settlement, including mitigation efforts.
8.2 Card Dealer Pro has no responsibility for claims based on non-Card Dealer Pro products and services, items not provided by Card Dealer Pro, or any violation of law or third party rights caused by Customer Data or other Customer materials.
8.3 If a third party asserts a claim against Card Dealer Pro that Customer Data infringes a patent or copyright or violates a privacy right, Customer will (a) defend Card Dealer Pro against that claim and (b) pay amounts finally awarded by a court against Card Dealer Pro or included in a settlement approved by Customer. To obtain such defense and payment by Customer, Card Dealer Pro must promptly (i) notify Customer in writing of the claim, (ii) supply information requested by Customer, and (iii) allow Customer to control, and reasonably cooperate in, the defense and settlement, including mitigation efforts.
8.4 This Section states each party’s entire obligation and exclusive remedy regarding the third party claims described in the Section.
9.1 A party’s entire liability in the aggregate for all claims related to the Agreement (regardless of the basis of the claim) will not exceed any actual direct damages incurred by the other party up to the total amount paid by Customer under this Agreement in the twelve (12) months preceding the first event giving rise to liability.
9.2 Neither party will be liable for (a) special, incidental, exemplary, or indirect damages, or any economic consequential damages, or (b) lost profits, business, value, revenue, goodwill, or anticipated savings.
9.3 The following are not subject to the limitation in Section 9.1 and the exclusion in Section 9.2: (a) a party’s indemnification payments set forth in Section 8 (Indemnification), and (b) damages that cannot be limited under applicable law.
Each party represents that it is not named on any U.S. government list of prohibited or restricted parties, nor is it owned or controlled by or acting on behalf of any such parties. Customer agrees that it will not access or use the Service in any manner that would cause any party to violate any U.S. or international embargoes, economic sanctions, or export controls laws or regulations.
11.1 Governing Law; Venue. Both parties agree to (i) the application of the laws of the State of California, United States, without regard to conflict of law principles and (ii) the exclusive jurisdiction and venue in the state or Federal courts located in San Francisco, California. The United Nations Convention on Contracts for the International Sale of Goods does not apply to transactions under the Agreement.
11.2 Notices. Card Dealer Pro may give general notices related to the Service that apply to all customers by email, in-app notifications, or posting them through the Service. Other notices under the Agreement must be in writing and sent to the business mailing or email address specified in this Section or the Order Form, unless a party designates in writing a different address. Notices are deemed given when received. Notices to Card Dealer Pro must be sent to legal@CardDealerPro.com with a copy to Card Dealer Pro, Inc. 43 Kings Highway West, Haddonfield NJ, 08033, Attn: Legal Department.
11.3 Publicity. Card Dealer Pro may include Customer’s name and logo in Card Dealer Pro’s online customer list and in print and electronic marketing materials.
11.4 Channel Partners. Customer may acquire Subscriptions through Card Dealer Pro channel partners. Such channel partners are independent from Card Dealer Pro and unilaterally determine their prices and terms. Card Dealer Pro is not responsible for their actions, omissions, statements or offerings.
11.5 Consents. Where approval, acceptance, consent, access, cooperation, or similar action by either party is required, such action will not be unreasonably withheld.
11.6 Access to Non-Production Versions of the Service. Customer may be provided with access to beta, trial, proof of concept, or sandbox versions of the Service or features within the Service (collectively, the “Non-Production Versions of the Service”). Customer acknowledges and understands that its use of the Non-Production Versions of the Service is not required and is at Customer’s own risk, and that Non-Production Versions of the Service are made available on an “as is” basis without warranties of any kind, may be discontinued or modified at any time, and may be subject to other terms. Non-Production Versions of the Service are not for production use, not supported, and not subject to availability or security obligations. Card Dealer Pro will have no liability for any harm or damage arising out of or in connection with Non-Production Versions of the Service. Customer acknowledges that its trial will automatically convert to a Subscription at the end of the trial and that Card Dealer Pro may charge Customer for the applicable Subscription fees unless Customer has notified Card Dealer Pro in writing of its decision to opt out during the trial.
11.7 Relationship of the Parties. Card Dealer Pro is an independent contractor, not Customer’s agent, joint venturer, partner, or fiduciary. No right or cause of action for any third party is created by the Agreement or any transaction under it.
11.8 Force Majeure. Neither party is responsible for failure to fulfill its non-monetary obligations due to causes beyond its control.
11.9 Severability; No Waiver. If any provision of the Agreement is invalid or unenforceable, the remaining provisions remain in full force and effect.
11.10 Assignment. Neither party may assign the Agreement, in whole or in part, without the prior written consent of the other. However, either party may assign the Agreement to its Affiliate or to its successor in interest in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its assets.
11.11 Modifications. Card Dealer Pro may revise this Agreement from time to time by posting the modified version on its website. If, in Card Dealer Pro’s sole discretion, the modifications proposed are material, Card Dealer Pro will provide Customer with notice in accordance with Section 11.2 (Notices) at least thirty (30) days prior to the effective date of the modifications being made. By continuing to access or use the Service after the posted effective date of modifications to this Agreement, Customer agrees to be bound by the revised version of the Agreement.
11.12 Government Agencies. If Customer is a Government agency utilizing Card Dealer Pro’s Service in an official capacity, Customer’s use of the Service shall be subject to this Subscriber Agreement and the Amendment to Card Dealer Pro Subscriber Agreement Applicable to U.S. Government Customers.
11.13 Dispute Resolution. All disputes arising out of this Agreement shall be finally settled by the Judicial Arbitration and Mediation Service (“JAMS”) under the JAMS arbitration rules (the “Rules”), in Haddonfield, New Jersey, with English as the official language, by one impartial arbitrator appointed by the mutual agreement of the parties or else in accordance with the Rules. The arbitrator will have no authority to award injunctive relief or damages excluded by or exceeding limits in this Agreement. Nothing in this Agreement will prevent either party from resorting to judicial proceedings for (a) interim relief to prevent material prejudice or a breach of confidentiality provisions or intellectual property rights, (b) determining the validity or ownership of any copyright or patent owned or asserted by a party or its Affiliates, or (c) debt collection in amounts below USD $100,000 (or its equivalent).